Postage machines and scales are perhaps the two most crucial parts of any small company mailing system. Both can come in a various of models of varied refinement. Let's explore some attributes of each.
Postage machines and scales are perhaps the two most crucial parts of any small company mailing system. Both can come in a various of models of varied refinement. Let’s explore some attributes of each.
Your postage meter system handles to print postage amounts based on mail pieces according to the current rates and regulations of the US Postal Service. Since these rates are generally estimated based on the weight of the item being sent, it is imperitive to have a postage scale to weigh packages and letters to find the correct cost.
By using a scale, you can dismiss the likelihood of extra and over payments that occur when you are required to affix additional stamps to mail packages due to lack of “proper change” so to speak or when indecisive of cost. Studies have shown that savings to the average company can be up to 30 percent.
A number of digital scales have a direct relation to your postage meter, resulting in automatic recording of the postage amount. This is helpful when you often send mail of variety of weights and can also facilitate costs for other carriers, like Federal Express and United Parcel Service.
Spring scales on the other hand do not handle all the features of digital scales. If however you have adequately low amount and mostly send just letter and envelopes, spring scales offer an smart solution, sometimes costing as low as $35 as opposed to a digital scale which can cost skyward to a few hundred dollars. Scales can also be leased and a small digital scale will cost you about $7 each month.
When it comes to service and support for your postage machine system, the meter itself does not require a service contract because the manufacturer is the owner as you merely lease it, and they are responsible for repairs. Prior to leasing a meter, be sure you understand how repairs will be managed, whether you must send it or will a repairman come to your business?
In days gone by, you had to carry your postage meter to the post office to add more postage to it. Now, the US Postal Service requires that refills be executed over the phone. Modern meters have a basic phone jack that allows you to download additional postage from your account with the post office, and some will even let you purchase refills online.
As you can see, your mailing system can be quite basic and economical, or very sophisticated and expensive. This can wind up with you spending anywhere from a couple hundred dollars to a few thousand dollars each year to automate your mailing efforts. You can opt to go with a bare bones postage machine solution from as little as $25 a month and watch your cost increase to one or two hundred dollars a month based on the sophistication of the add on features you chose to implement.